How to account for personal cash loan to business

## How to Account for Personal Cash Loan to Business


In certain circumstances, a business owner may extend a personal cash loan to their company. This can be a valuable source of financing, but it’s important to account for the transaction properly to avoid any tax or legal issues. Here’s a guide on how to account for a personal cash loan to a business:

**Step 1: Document the Loan**

Create a written loan agreement that outlines the following:

– Loan amount
– Interest rate (if any)
– Repayment terms
– Collateral (if any)

**Step 2: Record the Loan as a Liability**

In the business’s accounting records, record the loan as a liability. Debit the “Notes Payable” account and credit the “Cash” account for the loan amount.


If you lend your business $10,000 from your personal account:

Debit: Notes Payable $10,000
Credit: Cash $10,000

**Step 3: Accrue Interest (if applicable)**

If the loan agreement specifies an interest rate, you need to accrue interest expense on a regular basis (e.g., monthly or annually). Debit the “Interest Expense” account and credit the “Notes Payable” account for the accrued interest.


Assuming the loan from Step 2 has a 5% interest rate and is for one year:

Interest expense for the first month: $10,000 * 5% / 12 = $41.67

**Step 4: Repay the Loan**

When you repay the loan, debit the “Cash” account and credit the “Notes Payable” account for the payment amount. If there is any accrued interest, also debit the “Interest Expense” account and credit the “Notes Payable” account.


Read more  Can you get a business loan for a dispensary

If you make a $1,000 payment on the loan from Step 2 after six months:

Debit: Cash $1,000
Credit: Notes Payable $1,000
Debit: Interest Expense $20.83 (six months of accrued interest)
Credit: Notes Payable $20.83

**Tax Considerations**

– **Interest paid on the loan is tax-deductible for the business.**
– **Interest income received by the owner is taxable as personal income.**
– **If the business defaults on the loan, the owner may be able to claim a bad debt deduction.**

**Legal Considerations**

– **Ensure the loan agreement is legally binding.**
– **Consider using a third-party lender if there are any concerns about the business’s ability to repay the loan.**
– **Avoid commingling personal and business funds to prevent legal issues.**

**Alternatives to Personal Cash Loans**

– **Bank loans:** Traditional bank loans offer lower interest rates but may require collateral or personal guarantees.
– **Business credit cards:** Business credit cards can provide access to funds quickly and easily, but they typically have higher interest rates.
– **Crowdfunding:** Crowdfunding platforms allow businesses to raise funds from multiple investors.


Properly accounting for a personal cash loan to a business is crucial for maintaining accurate financial records and avoiding tax or legal issues. By following the steps outlined in this guide, business owners can ensure that the transaction is handled correctly and transparently.

Leave a comment